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LAU Medical Center - Rizk Hospital
Medical Secretary

Title: Medical Secretary
Category: Administrative
Department: Operating Room
Date Posted: Thursday, November 17, 2016
Date Revised: May 10, 2017
Work Schedule: <p>42 hours/week</p>

DESCRIPTION 

Medical Secretary is a unit team member trained on the job to perform clerical and receptionist duties in support of nursing staff and medical staff.

DUTIES & RESPONSIBILITIES (including but not limited to)
  • Function directly under the supervision of the Director of Perioperative Services, Head Nurse and Charge Nurse.
  • Act as receptionist, receive and transmit information’s through telephone, intercom and communicate directly with house staff, surgeons, patients and visitors with courtesy and promptly.
  • Perform clerical duties: contacts units: x-rays, Blood Bank, CSSD, Pathology Plant Engineering, and Medical Engineering, housekeeping, Store, Pharmacy and Anesthesia department.
  • Handle equipment that needs maintenance, and complete the Service Request filled by the charge nurse.
  • Help nurses to get any urgently needed items for patients or as requested.
  • Enter data of the patients on the systems as required, and as requested by the Director of Perioperative Services.
  • Responsible for replenishment of stationary needed in OR.
  • Fill patients call slip to OR and other requests.
  • Receive pharmacy supplies and stationary store.
  • Maintain accurate written and verbal communications.
  • Call Units for premedication of patients upon notification by charge nurse than informs surgeons and residents.
  • Greet and direct visiting doctors and medical students in OR.
  • Follow movement and accurate record point of patients in OR.
  • Prepare pathology requests, count removed tissues, and verify logged information and contents of pathology baskets before transport from OR.
  • Keep OR control desk clean, tidy, supplied with needed stationary pads.
  • Document time motion of OR Transport orderly.
  • Contact maintenance, housekeeping, laundry, stores or kitchen to secure needs.
  • Check the operating schedule for correct time in – time out, MRN (all information must be complete) every day.
MINIMUM REQUIREMENTS
  • Education: High school or Secretary Diploma, University Degree is a plus.
  • Good knowledge of written and spoken English and Arabic.
  • Experience: Similar experience is preferred.
REQUIRED SKILLS 
  • Knowledge of office procedures. Good administrative skills. Good organizational skills.
  • Good computer skills: basic word and excel programs
  • Personal qualities: Tactful, patient, pleasant and energetic. Ability to carry out repetitive operations, under specific instructions and in accordance with established procedures.

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