LAU Medical Center - Rizk Hospital

Title:Executive Assistant
Department:Medical Administration
Date Posted: Thursday, July 16, 2026

DUTIES & RESPONSIBILITIES (including but not limited to)

• Executive Support

  • Participate in managing the CMO's calendar, appointments and meetings.
  • Prepare agendas, presentations, reports and briefing documents.
  • Maintain departmental records and administrative documentation.
  • Arrange internal and external meetings and coordinate all logistical requirements, including meeting rooms, virtual platforms, audiovisual requirements, and catering when applicable.
  • Attend meetings and prepare minutes as requested
  • Follow-up on decisions whenever required
  • Coordinate document routing for review, signature, and approval.
  • Participate in monitoring deadlines and ensure timely completion of assigned projects.
  • Assist in coordinating administrative activities related to executive initiatives as directed by the CMO.

   

  • Call Scheduling & Resident Administration

  • Assist in the Call schedules preparation
  • Update and Maintain the Students and Residents files
  • Distribute call schedules

   

  • Medical Staff Governance

    Assist in the administrative functions related to Medical Staff governance, including Medical Executive Committee, Credentials Committee, Quality and Patient Safety Committees, Department Chair meetings and Medical Staff meetings and responsibilities include participating in:

  • Scheduling meetings
  • Preparing agendas
  • Recording accurate minutes
  • Tracking action items
  • Maintaining committee documentation
  • Following up on assigned actions

  • Accreditation and Regulatory Support

    Assist the CMO Office in activities related to accreditation and regulatory compliance by participating in:

  • Maintaining accreditation-related documentation.
  • Maintaining evidence files required for accreditation.
  • Assisting with corrective action follow-up after surveys.
  • Assisting in preparing quality dashboards and reports.
  • Coordinating quality committee meetings.

  • Credentialing and Privileging Administrative Support

    Provide administrative assistance by:

  • Coordinating physician document submissions.
  • Tracking expiration dates of licenses and certifications.

MINIMUM REQUIREMENTS

• • Bachelor's degree in Healthcare Administration, Business Administration or a related discipline. Master's degree is a plus

     

  • Minimum 3 years supporting Senior Executives in an accredited hospital.
   

REQUIRED SKILLS 

Technical Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Minute-taking and report writing.
• Virtual meeting platforms (Microsoft Teams, Zoom).

Communication Skills

• Excellent written and verbal communication in English and Arabic
• Ability to communicate effectively with senior leaders.

Organizational Skills

• Exceptional organizational ability.
• Time management.
• Multitasking.
• Attention to detail.
• Deadline management.